QR Code on Saudi Arabia e-Invoices is now available on FitnessForce Software

Saudi Arabia QR Code

As of December 4, 2021, e-invoicing is mandatory in Saudi Arabia for resident taxpayers and third parties acting on their behalf. This includes all tax invoices (B2B invoices), simplified tax invoices (B2C invoices), and debit/credit notes. The e-invoicing system will require certain minimum information to be included in QR codes, such as the seller’s name, VAT registration number, time stamp, invoice total, and VAT total.

The e-invoicing system in Saudi Arabia will be a clearance model, similar to India’s GST e-invoice model. Invoices in a machine-readable format, such as XML or PDF with embedded XML, will be cleared by the Tax Authority before being presented to customers. The e-invoicing regulation is divided into two phases.

The first phase, starting on December 4, 2021, will require mandatory e-invoice generation and archiving. Invoicing software must be able to generate all invoices and associated notes in electronic format and comply with mandatory fields and rules set by the tax authority. Tax invoices must also include the buyer’s VAT registration number, and simplified tax invoices must include a QR code for individuals to check the validity of the invoice.

The second phase, starting January 1, 2023, will require integration with the ZATCA e-invoice portal and submission of e-invoices. The tax authority will gradually mandate integration for different groups of companies, with the companies under obligation being published at least 6 months before the deadline. All invoices must be transmitted to the e-invoice portal within 24 hours of being generated.

Fitness Software QR code invoices can help with the e-invoicing mandate by automatically creating and sending electronic invoices to the tax authority and trade partners, generating invoices in the required format, and facilitating integration and document exchange with the Tax Authority. FitnessForce software can handle the new KSA QR code invoice mandate end-to-end.

Q: When is e-invoicing mandatory in Saudi Arabia?

A: As of December 4, 2021

Q: What types of invoices are included in the e-invoicing mandate?

A: All tax invoices (B2B invoices), simplified tax invoices (B2C invoices), and debit/credit notes.

Q: What information is required to be included in the QR code?

A: The seller’s name, VAT registration number, time stamp, invoice total, and VAT total.

Q: How does the e-invoicing system in Saudi Arabia work?

A: It is a clearance model, similar to India’s GST e-invoice model. Invoices in machine-readable format will be cleared by the Tax Authority before being presented to customers. The e-invoicing regulation is divided into two phases: mandatory e-invoice generation and archiving, and integration with the ZATCA e-invoice portal and submission of e-invoices.

Q: How can Fitness Software QR code invoices help with the e-invoicing mandate?

A: It can automatically create and send electronic invoices, generate invoices in the required format, and facilitate integration and document exchange with the Tax Authority. FitnessForce software can handle the new KSA QR code invoice mandate end-to-end.

Q: What are the minimum requirements that must be shown after scanning a QR code ?

1. Seller’s name.
2. VAT registration number of the seller.
3. Time stamp of the invoice (date and time).
4. Invoice total (with VAT).
5. VAT total.

With FitnessForce software the new KSA QR code invoice mandate is now handled end to end.

Reference: https://snitechnology.net/saudi-arabia-electronic-invoicing/